Fuel purchases are a vital part of fleet management, but they can be complicated because drivers will need to report their purchases, find lower prices on their own, and more. Instead, it can be beneficial to get fuel cards to use for fleet expenses. This helps to significantly simplify the fleet expenses records and tracking, as well as provides numerous other benefits for the business and the drivers.
Everything in One Place
It’s hard to keep everything organized, especially when there are multiple ways for drivers to purchase fuel and other expenses. They can use a company card or personal funds and request reimbursement from the company. A fuel card helps to consolidate everything in one place. Drivers can all use the cards to purchase fuel and other supplies they need while on the road, and fleet managers can easily see the real-time data on what’s being purchased and where. It’s all in one place to make it easier to keep track of everything.
Better Expense Tracking
Tracking expenses can be confusing and complicated when everything is done on different cards or there are different processes for drivers. Fleet managers may have to sort through many different receipts to see what’s already paid and what needs to be reimbursed to the driver, as well as manually enter everything. With fuel cards, it’s easier than ever to track expenses. Everything is automatically logged, and there are no more paper receipts to worry about. This can help save a significant amount of time for drivers who don’t have to turn in receipts anymore and fleet managers trying to manage everything.
Save Money on Fuel
Fuel prices fluctuate significantly, but overall tend to rise year over year. Finding the best prices isn’t always easy for drivers, either. One of the ways to save more money is with fuel cards. It’s easier to save money with their rewards programs, and it’s always easy to find the best prices as the rewards and discounts add up. This can help fleets save a significant amount of money. Fleet cards can also help with finding more efficient routes or determining which vehicles have issues that need to be repaired to make sure they’re as fuel-efficient as possible.
Better for Drivers
Drivers can benefit significantly from fuel cards, as they will have less to worry about whenever they need to get fuel. They’ll be able to use the card at many locations, so they won’t have to look around for a certain station to use. They won’t have to worry about looking for more affordable stations because of the savings that are possible. Plus, they won’t have to worry about saving their receipts. Since expense reimbursement can often take a significant amount of time, this also gives them peace of mind because they won’t have to wait to get their money back.
If you’re tired of trying to keep track of receipts, having trouble tracking the data, or dealing with high fuel prices, a fleet card can be an excellent option. Take the time to look at the possibilities to learn more about what benefits fleet cards can offer and how to find the right one for your business. Fleet management could be a lot easier and faster, and you’ll have access to all the information you need to keep the fleet going.
